By integrating video, audio and peripherals which allow transmition of synchronized images and verbal communications video conferencing can allow two or more people in different part of the globe to communicate like they are in the same room over a certain type of telecommunications lines. Components of a video conferencing are video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device that can integrate the transmission line to relay the information. First, analog information is recorded by the microphones and cameras and then it broken down into discreet units which is later encoded by the Codec to a digital signal that can then be transmitted to a codec at the other end, which will retranslate these digital signals back into analog video images and audio sounds.
The Voice activated video conferencing which is the commonly used type of video conferencing allows the image to shift to the site that is currently activating the microphone so that you can always see whoever is speaking. Voice activated video conferencing shifts the image to the site that is currently activating the microphone so that you can always see whoever is speaking and is currently the most used type of video conferencing.
An organisation can be able to cut down travel expenses if they have a video conferencing system. In times of emergencies, a company can bring together the decision makers together on a video conferencing site allowing them to make a heist decision on the matter and at the same time save a lot of time. Video conferencing also allows for business meetings, seminars, and training sessions to be conducted. Organisations can also be able to make presentations to the important members of an organization even if they are separated by long distances hence better sharing of data and knowledge.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.